Best Sales Tax Software for Ecommerce: Link My Books Review
In this guide
The quick answer
Is Link My Books the best sales tax software for ecommerce?
Link My Books is a strong option for ecommerce sales-tax bookkeeping, rather than a complete sales-tax filing service. It connects marketplaces and stores to Xero or QuickBooks Online, organizes sales, refunds, fees and tax data, and helps match settlement records to bank deposits. It supports VAT, GST and sales-tax accounting, but tax registration, jurisdiction-specific calculations, returns and remittance may require separate tools or professional advice.
If you sell on Amazon, Shopify or several ecommerce channels, the amount arriving in your bank account rarely tells the whole story. Marketplace fees have already been deducted. Refunds may belong to a different period. Some taxes are collected by the marketplace, while other amounts need to be accounted for by your business.
As an Amazon seller, I know how important it is to see the numbers behind each payout, not just the deposit. In this guide, I'll explain where Link My Books fits, which stores it connects, how its bookkeeping workflow handles tax data, and how to try it with my VOVA20 coupon.
Affiliate disclosure
I'm an affiliate of Link My Books. If you subscribe through my link, I may earn a commission at no additional cost to you. This helps support my free tutorials. Read my full disclosure.
What does Link My Books actually do?
Link My Books is an ecommerce bookkeeping automation platform. It sits between your selling channels and accounting software, turns the activity behind a marketplace payout into organized accounting entries, and sends those entries to your books. Instead of manually separating income, refunds, transaction fees and tax lines from exported reports, you can review a prepared settlement summary.
The main accounting integrations are Xero and QuickBooks Online. Once the relevant sales channels are connected, Link My Books can prepare settlement data and help reconcile the resulting entries against the bank deposits recorded in your accounting system. You decide how the entries should be categorized through the account and tax mapping setup.
Capture the payout
Bring together marketplace sales, refunds, fees, adjustments and tax information for the settlement period.
Map the transactions
Use the correct accounting categories and tax codes from your connected bookkeeping system.
Reconcile the deposit
Match the recorded settlement with the amount that actually reaches the bank.
The benefit is a repeatable process. Bookkeeping becomes easier to review when each channel follows consistent mappings. However, a software-created entry is only as accurate as the underlying channel data and the settings you approve.
How does Link My Books handle sales tax, VAT and GST?
Link My Books advertises built-in support for sales tax, VAT and GST. In practical terms, that means organizing tax-related sales-channel information and using tax-code mappings when entries are posted to Xero or QuickBooks. This is valuable when the deposit amount is different from the gross amount a customer paid.
For example, a marketplace might collect and remit certain sales taxes under marketplace-facilitator rules. Your bookkeeping should distinguish that tax from money belonging to the seller. Depending on your country and channel, the correct treatment can differ. Link My Books helps preserve the relevant breakdown, but you and your accountant are responsible for confirming which tax codes apply.
In the UK, product groups can help distinguish standard-rated, reduced-rated and zero-rated items where applicable. In Australia, GST treatments matter. For US sellers, tax treatment can vary across jurisdictions and sales channels. The official account and tax mapping guide explains why those selections need to be checked before automated posting.
Important distinction: Recording tax data accurately does not automatically mean calculating tax at checkout, registering for sales tax, preparing every required return or submitting a tax payment to an authority. Those are different compliance tasks.
An example: why your Amazon deposit is not your sales revenue
Imagine a settlement period with $1,200 in product sales, $100 in customer refunds and $180 in marketplace fees. Your bank might receive $920. That payout is useful for matching the bank statement, but it does not mean the business made only $920 in sales or earned $920 in profit.
| Settlement item | Example | Bookkeeping meaning |
|---|---|---|
| Product sales | $1,200 | Sales activity before deductions |
| Refunds | -$100 | Customer money returned |
| Marketplace fees | -$180 | Selling and service expenses |
| Bank payout | $920 | Amount to reconcile |
This is a simplified illustration, not a real Link My Books report. Any marketplace-collected tax would need its own treatment; it is not silently added to the example payout. Advertising outside the settlement, cost of goods sold, shipping and other expenses also affect actual profit.
The goal is to preserve the pieces behind the deposit. That makes it much easier to understand income and expenses, support tax reporting and spot a missing or unexpected amount during reconciliation.
Link My Books trial and reader discount
Try Link My Books with code VOVA20
14-day trial
Explore the platform with no payment card required under the standard trial terms.
VOVA20
50% off the first three months of an eligible new monthly subscription.
Onboarding assistance is available, although free one-to-one call eligibility now varies by order volume. Confirm your specific offer with the team before booking.
Start my Link My Books free trialWhich ecommerce platforms work with Link My Books?
Link My Books supports a useful range of selling channels. This matters if you want one consistent bookkeeping approach instead of separately exporting data from each store. The currently listed integrations include Amazon, Shopify, eBay, Etsy, Walmart, TikTok Shop, Square and WooCommerce.
| Selling channel | Typical bookkeeping use |
|---|---|
| Amazon and Walmart | Break down marketplace payouts, fees, refunds and taxes. |
| Shopify and WooCommerce | Organize store payment data and settlement reconciliation. |
| eBay and Etsy | Account for marketplace sales and payment deductions. |
| TikTok Shop and Square | Bring additional channel activity into Xero or QuickBooks. |
Coverage can have geographic limits. For example, Link My Books' current pricing and integrations page specifies Walmart US and TikTok Shop US and UK. It also explains how connected stores and order volume affect the plan you need.
Choose the sales channels first, then check your country, connected accounting platform and expected order count. That is more dependable than assuming that an integration mentioned in a video works in every market.
How to connect Link My Books to Xero or QuickBooks
The most useful way to evaluate bookkeeping software is to follow one complete settlement from your sales channel into the accounting system. Here is the setup sequence I would use.
- Start a trial. Select whether you are setting up an ecommerce business or managing clients as an accountant or bookkeeper.
- Connect the accounting platform. Authorize your Xero or QuickBooks Online account, using the correct business file.
- Add a sales channel. Connect Amazon, Shopify or another supported store, following its secure authorization flow.
- Confirm account and tax mappings. Review the suggested categories and applicable tax rates with your bookkeeper or accountant.
- Inspect a settlement. Check whether sales, refunds, fees and tax amounts agree with the original marketplace records.
- Post, match and then automate. Send a reviewed entry to Xero or QuickBooks, check its bank match and enable automatic posting only after the result looks right.
One of the most common avoidable problems is incomplete tax mapping. Link My Books' mapping troubleshooting guide explains that a settlement cannot post if a required account or tax code is missing. Fix those settings instead of bypassing the warning.
The first verified settlement becomes your reference for future reconciliations. As you add stores, currencies or products with different tax treatments, revisit the mappings rather than assuming the initial configuration covers every new situation.
Sales-tax automation versus bookkeeping automation
People searching for the best ecommerce sales tax software are not always looking for the same thing. One seller wants taxes correctly represented in the accounts. Another needs help determining where they must register, calculating tax at checkout, or filing returns across different jurisdictions.
Link My Books focuses on the first need. It brings transaction and tax data into an accounting workflow and makes that workflow easier to repeat. It does not replace all the decisions and filings involved in complying with sales-tax rules.
Use Link My Books for
Payout breakdowns, sales and fee categorization, tax-code mapping, bank reconciliation and cleaner ecommerce bookkeeping records.
Use tax specialists or other tools for
Sales-tax nexus analysis, registration, checkout-tax determination, required tax returns, remittance and advice specific to your business.
If you need both, the products can serve complementary roles. Your tax-compliance solution manages applicable obligations, while Link My Books helps bring marketplace financial activity into the books. Confirm the complete workflow with a qualified professional before relying on it for returns.
Two Link My Books tutorials for different users
A short introduction is useful for understanding the idea. To see a full setup, I also recorded separate walkthroughs with Link My Books co-founder Daniel Little. Pick the tutorial that matches how you work.
For ecommerce sellers: the full A-to-Z tutorial
This approximately 30-minute walkthrough explains connecting a store, reviewing settlements, sending entries to Xero or QuickBooks and matching bank deposits.
For accountants and bookkeepers: managing ecommerce clients
The approximately 41-minute tutorial focuses on client setups, consistent mappings and workflows that can reduce repetitive bookkeeping work across multiple sellers.
Both tutorials show the process, but screens and subscription details can change. Use the current help center and your own account when confirming a setting.
Free trial, onboarding and the VOVA20 coupon: what to check
Link My Books currently advertises a 14-day free trial without a credit card. The trial includes 90 days of historical data, which is useful for evaluating a recent payout cycle. You can check the available features and historical data limits on the official pricing page.
My code VOVA20 is promoted as 50% off your first three months. The published 50%-off coupon structure applies to new customers on eligible monthly plans, not annual subscriptions, and cannot be combined with other promotions. Enter the code in the coupon field when subscribing, then verify the discount and renewal amount before confirming payment.
The original video also mentions free one-to-one onboarding. There is an important update: Link My Books' current onboarding help article says calls are free for businesses with 5,000 or more monthly orders, while businesses below that threshold are listed at £49 plus VAT. Ask their team whether a referral-specific offer changes that before booking.
Technical onboarding helps you connect accounts and check the setup; it is not individualized tax advice. If a tax mapping or registration question affects your filings, involve your accountant.
Ready to test your bookkeeping workflow?
Link My Books free trial + VOVA20 discount
Free trial
Explore the features before choosing a subscription. Verify any onboarding-call fee separately.
50% off
Use VOVA20 for the first three months of an eligible new monthly plan.
Frequently asked questions
Does Link My Books file sales tax returns for me?
No standalone sales-tax filing or remittance service is established by the features described here. Link My Books focuses on getting ecommerce sales and tax data into Xero or QuickBooks. Confirm any filing workflow separately.
Can I use Link My Books for Amazon and Shopify together?
Yes. Both platforms are supported. Choose a plan that covers your total monthly orders and connected sales channels, and check how payments are processed for each store.
Is Link My Books compatible with QuickBooks and Xero?
Yes. Link My Books integrates with Xero and QuickBooks Online. Confirm your accounting plan and the regions supported by your sales channels before connecting accounts.
Is the Link My Books onboarding call free?
Current general guidance lists free calls for businesses processing at least 5,000 orders per month and a fee below that level. My video describes a free onboarding offer, so ask Link My Books to confirm your referral eligibility before scheduling.
What does coupon code VOVA20 provide?
It is promoted as 50% off the first three months of a qualifying new monthly subscription. Check that the code is accepted and review the subsequent full-price renewal before paying.
Is Link My Books worth trying?
If your current problem is matching ecommerce payouts, categorizing fees and refunds, or getting sales-tax-related records into your accounting software, Link My Books deserves a look. It is particularly useful when you manage several channels or want your bookkeeper to spend less time assembling reports.
If your main challenge is registration, tax calculations at checkout or filing returns, start with that requirement instead. The best software is the one that solves the right problem. Test one settlement during the trial, verify the numbers with your accountant, and only then decide whether to automate the rest. Thank you for supporting my free content, and good luck with your ecommerce business!