How To Import Data From Square To Xero - Purchase Orders, Sales, Transactions Integration Software

Vova Even Feb 16, 2026
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How to import data from Square to Xero step guide
Table of Contents
  1. What Is Link My Books and Why Use It?
  2. How the Square–Xero Integration Works with Link My Books
  3. Who Can Use Link My Books?
  4. How to Get Started
  5. Final Thoughts

Disclosure: Hi! It's Vova :) Some of the links in this article may be affiliate links. I get a commission if you purchase after clicking on the link, this does not cost you more money, and many times I can even get a nice discount for you. This helps me keep the content free forever. For you. Thank you! :) 

If you’re using Square with Xero, you’ve probably wondered how to move all your sales, purchases, refunds, and fees into Xero without manual work.


I’ve got a simple answer for you.


It’s called Link My Books, and in this guide, I’ll show you exactly how it helps connect Square to Xero for accurate, automated accounting.



What Is Link My Books and Why Use It?


Manually entering data from Square POS into Xero is time-consuming and prone to errors.


Link My Books is built to fix that.


It’s an accounting integration software that connects your e-commerce platforms like Square, Shopify, Amazon, TikTok Shop, eBay, Etsy, Walmart, and WooCommerce directly to your Xero or QuickBooks account.


Once connected, it automatically imports your sales, refunds, fees, taxes, and payouts, breaking everything down so your books always stay accurate.


This means no more manual reconciliation or guessing where your money went.


Every transaction syncs clearly and matches with your bank deposits.


And if you’re thinking, “That sounds great, but how do I start?,” here’s the best part: You don’t need to be an accountant to use it.


How the Square–Xero Integration Works with Link My Books


The process is simple and mostly autonomous:


  1. Connect Your Accounts: You’ll connect your Square and Xero accounts to Link My Books. It takes just a few clicks.


  1. Sync Automatically: The tool pulls in your Square sales, refunds, fees, and taxes automatically, creating clean, accurate summaries inside Xero.


  1. Deposit Matching: It matches your Square payouts with your bank deposits in Xero or QuickBooks, making reconciliation smooth.


  1. Multi-Tax Support: Whether you’re handling VAT, GST, or sales tax, Link My Books takes care of it; all fully compliant.


  1. Hands-Free Accounting: Once set up, everything runs on autopilot. Your books stay clean, even while you sleep.


It’s basically accurate e-commerce accounting on autopilot, so you can focus on selling, not spreadsheets.



Who Can Use Link My Books?


That’s another thing I love about it.


It’s not just for sellers, it’s for accountants and bookkeepers too.


If you’re an e-commerce seller, it saves you time and reduces errors.


And if you’re an accountant or bookkeeper, it helps you handle more clients with less effort because automations handle repetitive work for you.


So whether you’re managing one store or dozens of clients, Link My Books is the best accounting and bookkeeping software for online retail businesses.


How to Get Started


If you’re an online seller using platforms like Amazon FBA, Shopify, Etsy, or Square, this detailed tutorial walks you through everything from setup to final reports.



In this video, Daniel Little (the co-founder of Link My Books) and I walk you through how to use the tool from A to Z.


We also cover pricing, FAQs, and ways to get the most out of your free trial.


More of a reading person? Here's a written version of this tutorial for you: Link My Books Tutorial: Elevate e-Commerce Accounting & Bookkeeping!


And if you’re an accountant or bookkeeper, you’ll want to watch this video, tailored just for you.



We show you how to integrate multiple clients’ data, reduce manual entry, and grow your practice without increasing your workload.


Plus, you’ll see how automation helps you minimize errors and focus more on insights and client communication.



Want more Link My Books resources? I’ve got an entire playlist that covers all of its features and use cases:


Final Thoughts

So if you’re tired of messy spreadsheets or spending hours reconciling Square payouts in Xero, this is your chance to automate it all.


Try Link My Books today, grab your free trial, and use my coupon code VOVA20 to get 50% off for three months.


It’s the easiest way to bring clarity and automation to your e-commerce bookkeeping.

P.S. - I regularly publish new tutorials and updates about Link My Books. Here’s the most recent one: How To Import Data From Walmart To Xero – Purchase Orders, Sales, Transactions Integration Software

Table of Contents
  1. What Is Link My Books and Why Use It?
  2. How the Square–Xero Integration Works with Link My Books
  3. Who Can Use Link My Books?
  4. How to Get Started
  5. Final Thoughts

Disclosure:  Hi! It's Vova :) Some of the links in this article may be affiliate links. I get a commission if you purchase after clicking on the link, this does not cost you more money, and many times I can even get a nice discount for you. This helps me keep the content free forever. For you. Thank you! :)