How To Record Square Sales In QuickBooks Online - Best Integration, Connector, Plugin & Software
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How Link My Books Works
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How to Use Link My Books
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Why Choose Link My Books
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Features You’ll Appreciate
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Final Thoughts
Disclosure: Hi! It's Vova :) Some of the links in this article may be affiliate links. I get a commission if you purchase after clicking on the link, this does not cost you more money, and many times I can even get a nice discount for you. This helps me keep the content free forever. For you. Thank you! :)
If you’re using Square for your sales and QuickBooks Online for your accounting, you might be wondering how to make them talk to each other without manually typing in every sale, refund, and fee.
The good news?
There’s a simple way to sync it all automatically.
The tool I use and recommend is called Link My Books.
It’s an easy-to-use connector app that links your sales platforms, including Square POS, to QuickBooks Online or Xero.
Whether you’re an e-commerce seller, an accountant, or a bookkeeper, it can save you hours of bookkeeping time while keeping your records accurate.
How Link My Books Works
With Link My Books, your Square payouts are automatically matched with bank deposits in QuickBooks Online or Xero.
You also get a clear breakdown of your sales, refunds, fees, and taxes; including support for VAT, GST, and sales tax.
Here’s what it means in practice:
No manual entry: Every sale and fee from Square is recorded automatically.
Accurate reports: Get a precise view of your business performance.
Easy reconciliation: Match deposits with your records in seconds.
And the beauty of it?
Square is just one of the integrations.
Link My Books also connects with other platforms such as Amazon, Shopify, Etsy, eBay, Walmart, TikTok Shop, and WooCommerce.
Discover how Link My Books syncs ecommerce sales with QuickBooks automatically: The Best QuickBooks Integration & Add On App Service For E-commerce Sellers
How to Use Link My Books
If you’re an e-commerce seller, I’ve created a 30-minute tutorial with Daniel Little, the co-founder of Link My Books.
We go step-by-step through everything, from connecting your accounts to understanding how your data flows into QuickBooks.
You can watch it even before signing up to see exactly how it fits into your workflow.
-: Link My Books Tutorial and Review :-
Or read: Link My Books Tutorial: Elevate e-Commerce Accounting & Bookkeeping!
If you’re an accountant or bookkeeper, I’ve got you covered too.
In another 41-minute deep dive, Daniel and I walk through using Link My Books for managing multiple client accounts.
We cover setup, reporting, common questions, and even pricing.
-: Link My Books for Accountants and Bookkeepers :-
Why Choose Link My Books
A lot of apps can move data from Square to QuickBooks, but Link My Books does it in a way that’s both accurate and e-commerce-focused.
Instead of dumping raw transactions into your books, it organizes everything into clear summaries.
That means your reports stay clean, your accountant is happy, and you can make better business decisions with the numbers in front of you.
It’s also designed for multi-channel sellers.
If you use Square in your physical store and platforms like Amazon, Shopify, or Etsy online, Link My Books brings all that data into one central accounting file.
No more juggling different connectors for different platforms; it’s all in one place.
If Amazon is one of your sales channels, this guide shows how to connect your Amazon store to QuickBooks step by step: Amazon Seller QuickBooks Integration: Easy Steps to Connect Your Amazon Store and QuickBooks
Features You’ll Appreciate
Automatic Bank Deposit Matching: Saves hours during reconciliation.
Tax Compliance: VAT, GST, and sales tax handled correctly.
Multi-Channel Integration: Square, Amazon, eBay, Walmart, Shopify, TikTok Shop, Etsy, and WooCommerce all work together.
Flexible for Any User: Works just as well for solo sellers as for accountants managing multiple clients.
If you’re ready to go deeper, visit my playlist.
Final Thoughts
Recording your Square sales in QuickBooks Online doesn’t have to be a manual, error-prone process.
With Link My Books, you can automate your bookkeeping, keep your accounts accurate, and free up more time to focus on your business.
Whether you’re syncing just Square or managing multiple sales channels, this integration is built to give you financial clarity without the hassle.
If you’ve been spending hours each month entering data and fixing mismatches, now’s the time to simplify.
Give Link My Books a try, use the free trial, explore the onboarding support, and see how it transforms your accounting process.
P.S. - I regularly publish new tutorials and updates about Link My Books. Here’s the most recent one: Best Accounting & Bookkeeping Software For UK Ecommerce - Top Tool - Connects With Xero & QuickBooks
-
How Link My Books Works
-
How to Use Link My Books
-
Why Choose Link My Books
-
Features You’ll Appreciate
-
Final Thoughts
Disclosure: Hi! It's Vova :) Some of the links in this article may be affiliate links. I get a commission if you purchase after clicking on the link, this does not cost you more money, and many times I can even get a nice discount for you. This helps me keep the content free forever. For you. Thank you! :)