Best Accounting & Bookkeeping Software For UK Ecommerce - Top Tool - Connects With Xero & QuickBooks

Looking for the best accounting and bookkeeping software for UK ecommerce?

I hear you.

If you sell online and want clean numbers inside Xero or QuickBooks, Link My Books is my top pick.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

Link My Books pulls your sales, refunds, fees, and taxes into tidy summaries and sends them straight to your ledger so bank reconciliation finally feels simple.

Why Link My Books Fits UK Ecommerce

UK sellers have to deal with a long list of moving parts. These include:

1. VAT

2. Marketplace fees

3. Promotions

4. Reimbursements

5. Foreign currency

6. Payouts that rarely match yesterday’s sales

That’s normal.

What you need is clean posting into Xero or QuickBooks that mirrors how money actually moves.

Link My Books helps you do exactly that:

1. Accurate VAT handling for ecommerce. It separates gross sales, refunds, shipping, and fees, then maps them to the right tax rates (VAT/GST/sales tax where needed). You get tidy entries that make sense at the VAT return stage.

2. Automatic bank deposit matching. Payout summaries are built to match the deposits that hit your bank feed in Xero or QuickBooks, so you click “match,” and you’re done.

3. Multichannel clarity. Whether you sell on Amazon only or you’re multichannel across Shopify, eBay, Etsy, Walmart, TikTok Shop, Square, or WooCommerce, your books stay consistent.

4. Roles for sellers and accountants. Sellers can set-and-forget. Accountants and bookkeepers can manage multiple clients with consistent mapping, error checks, and time-saving workflows.

5. Reliable summaries, not messy line items. Instead of firing thousands of tiny orders into your accounting software, Link My Books sends neat summaries that keep your ledger fast and readable.

Want to sharpen your entire workflow? Explore this guide: How To Improve Accounting and Bookkeeping Processes As An E-commerce Seller

Isn’t This the Same as a Tax Filing Tool?

Short answer: No.

Link My Books is not a full tax compliance or filing tool like TaxJar, Avalara, or TurboTax (which is for income tax preparation).

It doesn’t file your VAT return for you.

What it does is send accurate numbers to Xero or QuickBooks so your VAT and sales tax reporting are grounded in clean data.

If you need filing support, your accountant can use these entries.

Please consult a certified professional for advice on your specific setup.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

Who It’s For: Sellers, Accountants, and Bookkeepers

I love that Link My Books isn’t just for e-commerce sellers.

It fits accountants and bookkeepers too without forcing anyone to compromise.

Here’s how it breaks down:

1. Ecommerce sellers: If you want “set it, review it, and move on,” this is for you. You’ll connect your channels once, confirm mappings, and then let the tool post on a schedule.

2. Accountants and bookkeepers: Managing multiple ecommerce clients? You can standardize mappings, reduce manual entry, and focus on higher-value work like advisory and cash-flow planning.

I’ve recorded two detailed walkthroughs with Daniel Little, the co-founder of Link My Books, covering both perspectives.

-: For Ecommerce Sellers :-

Or read: Link My Books Tutorial: Elevate e-Commerce Accounting & Bookkeeping!

This video walks through the process of setting up Link My Books from a seller’s perspective.

It covers connecting sales channels, configuring VAT and account mappings, posting settlement summaries, and reconciling them in Xero or QuickBooks.

It’s a practical guide for sellers who want to see the setup in action before starting.

For those curious about subscription costs, I’ve also included a short video that explains the pricing options for ecommerce sellers.

-: For Accountants & Bookkeepers :-

This tutorial focuses on workflows for accountants and bookkeepers managing ecommerce clients.

It demonstrates setting up client accounts, using templates for consistency, and keeping reports organized across multiple sales channels.

Just a quick note, pricing is different for accountants and bookkeepers, so I've explained it in the video below:

Or you can read this guide: Link My Books Pricing & Price Review For Accountants & Bookkeepers

I've also got a quick FAQ video that addresses common questions professionals have, like handling VAT variations, refunds, and multi-currency settlements.

Or read: Link My Books FAQ For Accountants & Bookkeepers

Now, if you like learning in chunks, I have a playlist of useful Link My Books videos where I add tips and updates over time.

It’s embedded below so you can binge a few lessons and save yourself trial-and-error.

Dive Into My Playlist of Link My Books Tutorials on YouTube

Final Notes

Look, your time is better spent on products and customers, not managing messy spreadsheets.

If you’re selling in the UK and want clean books inside Xero or QuickBooks, Link My Books is the way I do it and the tool I recommend to my audience.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

Heads up! I’m not a financial advisor.

This isn’t financial advice.

Please talk to a qualified accountant for your exact situation.

If you need a referral, the Link My Books team can point you to good people.

You’ve got this. Keep going, and enjoy the clarity. :)

P.S. - I regularly publish new tutorials and updates about Link My Books. Here’s the most recent one: What Accounting Software Is Compatible With QuickBooks?