How To Record WooCommerce Sales In QuickBooks Online - Automate Bookkeeping & Accounting W/ Software

Are you selling on WooCommerce and using QuickBooks Online?

One of your biggest headaches might be figuring out how to accurately record your sales without spending hours on manual data entry.

I get it, I’ve been there.

The good news is, there’s an easy way to automate this process and make your bookkeeping a lot less stressful.

In this guide, I’ll walk you through exactly how to record WooCommerce sales in QuickBooks Online using a software tool called Link My Books.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

It's a powerful connector app that integrates WooCommerce with QuickBooks (and other platforms) so you can have everything accounted for automatically.

Here’s the full tutorial video where I explain it step-by-step:

What Is Link My Books and How Does It Help With WooCommerce Accounting?

Link My Books is an automation tool built for e-commerce accounting.

Once you connect your WooCommerce store and QuickBooks account, the software automatically imports and organizes your sales data.

This includes refunds, fees, sales, and taxes; all imported into properly categorized entries.

Instead of manually entering each transaction, you’ll have everything synced and ready for reconciliation.

The software also matches your WooCommerce payouts with your bank deposits, so your numbers stay accurate without you having to lift a finger.

It works not only with WooCommerce but also with Amazon, Shopify, Etsy, Walmart, eBay, TikTok Shop, and Square.

You can connect any of these to either QuickBooks Online or Xero for full multi-channel accounting clarity.

If Shopify is one of the platforms you use, this guide explains how to connect Shopify with Xero or QuickBooks for accurate ecommerce accounting: Best Accounting App for Shopify with Xero or QuickBooks Integration

How To Connect WooCommerce to QuickBooks Online With Link My Books

Here’s the basic setup process:

1. Create a Link My Books Account: Sign up for the free trial using my special link so you can also get free onboarding and 50% off for three months.

2. Connect WooCommerce: Authorize Link My Books to access your store data.

3. Connect QuickBooks Online: Give permission for Link My Books to send your transactions over.

4. Choose Your Settings: Decide how you want sales, refunds, fees, and taxes categorized.

5. Sync Your Data: Link My Books will start importing your transactions automatically.

That’s it! After the initial setup, the process runs in the background.

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How Sales Data Flows From WooCommerce to QuickBooks

When a customer places an order in WooCommerce, Link My Books collects the order details and groups them into summaries by payout period.

It then sends this summarized data into QuickBooks as invoices, bills, and journal entries depending on your configuration.

This makes reconciliation simple.

You’ll see the deposits in QuickBooks and match them with your bank transactions in just a couple of clicks.

If you manage accounting for clients or firms, this guide covers best practice management software designed for accountants of all sizes: Best Practice Management Software For Accountants, Small & Big Accounting Firms

Why Automating This Process Saves Time and Reduces Errors

Manual entry is not only time-consuming but also error-prone.

Missing a small fee or tax entry can throw off your entire month’s reporting.

Link My Books ensures every cent is accounted for, including:

1. Sales revenue

2. Refunds

3. Transaction fees

4. Sales tax, VAT, or GST

5. Discounts

By automating, you get consistency, accuracy, and the peace of mind that your books are always up to date.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

Where To Learn More About Using Link My Books

If you’re an e-commerce seller, I recommend watching my full 30-minute tutorial with Daniel Little where we go through everything from A to Z.

It covers both the initial setup and advanced tips for keeping your books clean.

Or, read this: Link My Books Tutorial: Elevate e-Commerce Accounting & Bookkeeping!

You can also browse my full Link My Books playlist for additional videos and walkthroughs.

Dive Into My Playlist of Link My Books Tutorials on YouTube

Accountants and bookkeepers can benefit too.

If you manage multiple e-commerce clients, using Link My Books can help you:

1. Cut down repetitive data entry.

2. Minimize mistakes in categorizing transactions.

3. Onboard more clients without increasing your workload.

In fact, I’ve created a dedicated tutorial with Daniel Little, the co-founder of Link My Books, showing accountants and bookkeepers exactly how to use the software for client work.

Final Thoughts

Recording WooCommerce sales in QuickBooks Online doesn’t have to be a dreaded monthly chore.

With the right integration, like Link My Books, you can turn hours of work into just a few minutes of review and approval.

If you want to try it out, here’s what you get through my link:

1. Free Trial of Link My Books

2. Free Onboarding

3. 50% OFF for 3 Months - Use code VOVA20

So, what are you waiting for? Grab the deal now!

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

P.S. - I regularly publish new tutorials and updates about Link My Books. Here’s the most recent one: How To Record Square Sales In QuickBooks Online - Best Integration, Connector, Plugin & Software