Jungle Scout Purchase Order Contract & Agreement Template Example - Free Download [Microsoft Word]

Looking for a purchase order contract and agreement template — something that actually works and gives you peace of mind when you're ordering products?

Well, you’re in the right place.

In this guide, I’m going to walk you through a template offered by Jungle Scout that does exactly that. Here's the official Jungle Scout article about purchase order agreements.

Not only will I explain what makes it so useful, but I’ll also break down everything included in the purchase order contract itself, step by step.

But first, let me share a great discount for Jungle Scout and access to a playlist with over 150 helpful tutorials if you want to go deeper.

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How to Access The Jungle Scout Purchase Order Contract

Now, let's talk about the contract.

You can download it for free using the button below.

Download Free Jungle Scout Purchase Order Agreement

It’s designed as a clean and simple Microsoft Word document (docx).

The format is flexible — meaning you can easily convert it into Excel, PDF, or even print it out directly if that’s your thing.

As you open it, you'll see how easy it is to tweak the document to match your specific needs.

It’s totally customizable, and once you're done, you can send it over to your supplier.

That alone helps create a more professional approach to your business transactions — and let’s be honest, it brings a sense of calm and clarity to the ordering process.

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Quick Disclaimer

I’m not a lawyer, and neither is Jungle Scout.

This information is meant to guide and support, not to serve as legal advice.

If you have actual legal concerns, it’s always best to speak with a licensed professional who knows the legal system inside and out.

That said, I’ve been an active Amazon seller since 2016, and what I’m sharing here comes from real experience.

I’m passing it on to help you navigate this part of your business more confidently.

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Why Use A Contract?

Using a contract helps you negotiate and set clear terms right from the beginning.

Jungle Scout Purchase Order (PO) contract and agreement template is designed to simplify this process by providing a clear, legally sound framework that protects both buyers and suppliers throughout the transaction.

Let me explain it to you in detail.

I'll attach screenshots of every section along the way so you don’t feel lost or confused.

Jungle Scout’s Advice for Using Purchase Orders

Jungle Scout recommends including an agreement or contract along with your PO. This is the page that is shown in the screenshot above.

That’s because international agreements, especially when you're dealing with overseas suppliers, can be tricky to enforce.

If you think your situation requires legal protection, it’s smart to consult an attorney.

But even if it’s not legally binding in a strict sense, having a written agreement adds a layer of professionalism and clarity that helps prevent misunderstandings later on.

What’s the Point if It’s Not Always Enforceable?

Well, the value lies in the structure it provides.

A good agreement sets expectations — things like product quality, delivery times, and how issues like defects are handled.

It shows that you’re serious about your business and want to build a reliable relationship with your supplier.

It’s about being thorough and prepared, not just about protecting yourself legally.

Honestly, not many new sellers consult a lawyer when placing their first order, and that’s okay.

This template gives you a strong foundation without the stress of hiring legal help right away.

It keeps things organized and lets your supplier know that you’re not just another casual buyer — you’re thinking long-term and care about the details.

-: Gentle Reminder :-

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The Core Sections of the Jungle Scout Purchase Order Template

Now let’s break down what should be included in your purchase order agreement.

1. Product Specifications

This is where you describe your product in detail.

Make sure you include things like size, weight, color, material, and any accessories.

For example, if you’re ordering a green backpack, don’t just say “green” — be specific.

Is it light green, dark green, or olive?

The more specific you are, the better.

You can also add images here to show exactly what you expect.

This helps avoid confusion later when your supplier starts production.

2. Costs

This part lists all the important numbers.

Include the number of units you're ordering, the cost per item, and the total cost of the entire order.

This is straightforward, but double-check everything to make sure both sides are clear on the financials.

3. Production Time

You’ll want to include the exact date when the supplier has promised to finish making your products.

This matters a lot — especially if you’re launching a product with a deadline or managing inventory on a schedule.

You might even negotiate something like a penalty if the production gets delayed.

Some suppliers are open to giving a small refund or discount if they miss the agreed timeframe.

To be honest, from my own experience working with suppliers on platforms like Alibaba, most of them deliver on time — especially the ones with a solid track record.

But still, things can go wrong.

Having the date in writing just keeps everyone accountable.

4. Inspection Details and Defect Handling

This section is for quality control.

If you're using a third-party inspection service — like an agent or quality control company — you’ll want to explain what parts of the product they’ll inspect.

This could include things like stitching, labels, or packaging.

Make it clear what “passing” means and what happens if the order fails the inspection.

Will the supplier fix it?

Replace it?

Refund it?

Spell it out so no one is guessing.

Let’s understand this with an example.

Imagine you’re placing an order for 1,000 units, and just 10 of them show up with serious defects — like broken parts or major issues.

Even if it’s only one or two damaged items, it still matters.

That’s where this agreement really shines.

You can actually include a clause that says: “If we receive defective units, we expect replacements or a free inspection at your cost.”

That way, you’re not just stuck with bad products and no options.

This might seem like a small detail, but it’s really important.

Taking control of this early can save you a lot of stress down the road.

I strongly recommend that you inspect every order you place.

Yes, it will cost a bit more — usually a few hundred dollars depending on the size of the order — but in the big picture, it’s absolutely worth it.

Personally, I’ve been working with a company called UnreaL China for inspection services for many years.

They’ve been fantastic.

They don’t just inspect your goods; they can also help with shipping logistics from China to other countries.

They’re reliable, professional, and genuinely good people.

I’ve even managed to get a discount for their services, which you can access using the button below.

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• $20 discount on orders from $200 to $499

• $50 discount on orders over $500

I’ve also created a review of UnreaL China, including a conversation with their CEO, so you can learn more about how they operate and how they might help you with your supply chain.

5. Packaging and Labeling

This section covers how your product should be packed and what kind of labels it should have.

Think of everything from the individual product wrapping — maybe a poly bag or bubble wrap — all the way up to the master cartons that get stacked on the pallet.

If your product is being sold through Amazon, for example, this becomes even more critical because Amazon has strict rules on how items should arrive at their warehouses.

Now, in many cases, your supplier might tell you what their standard packaging looks like.

Let’s say you’re ordering a kitchen product like scissors.

You might not know how they usually pack that kind of item.

During your initial discussions, the supplier will likely explain what they do.

But once you’ve reviewed the sample and you're happy with everything, it’s essential to write down exactly how you want your product to be packed.

That way, there’s no confusion later.

Just to help you more with this, I’ve got a separate video that shows you how to request and evaluate product samples effectively.

Feel free to watch it here. 

-: Or Read My Blog :-

How To Get The Best Samples For Amazon FBA Products

6. Shipping

This part of the contract lays out all the shipping details and instructions.

You’ll want to clarify what your agreement is with the supplier: Who handles what?

For example, maybe the supplier is responsible for getting the products to the port in China.

Or maybe they’re sending them all the way to Amazon's warehouse in the United States.

Some sellers prefer to manage the shipping themselves through a freight forwarder, and just arrange for the goods to be picked up from the supplier's location on the day they’re ready.

Whatever the arrangement, write it down clearly in the contract.

You’ll want to include whether shipping costs are included in the product price, or if they’re billed separately.

Also mention timelines — like how long it will take from production finish to shipping.

Speaking of shipping and logistics, once again, UnreaL China comes highly recommended.

They offer freight forwarding services as well, and I’ve worked with several companies in that space.

But if you want to explore more options, I've made a video comparing the top three Amazon FBA freight forwarders I’ve personally used.

Check it out here!

7. Confidentiality Agreements

This part is often overlooked, but it's crucial if you're developing a unique product.

Here’s why it matters: Let’s say you’ve created a custom box design, or you’ve hired someone to shoot product photos that give your brand a distinct look.

Maybe you’ve even added a new feature to a common product to make it stand out.

You don’t want your supplier showing that design to another seller — or worse, producing the same exact item for someone else.

To avoid this, include a simple confidentiality clause.

It should say that the supplier agrees not to share, reuse, or sell your artwork, design elements, or any product specs to other clients.

While it’s not always legally binding in every country, having this written agreement in place shows the supplier that you take your business seriously — and it can encourage them to treat your intellectual property with more respect.

-: Gentle Reminder :-

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What Does the Actual Template Look Like

The document includes the formal layout of a purchase agreement. Download it here for free!

It names both parties involved — for example, Jungle Creations is listed as the “First Party,” which is the company making the purchase.

Jungle Creations is actually one of the brands under Jungle Scout, so this shows that the template is based on real business documents they use internally.

On the other side, the factory or supplier is listed as the second party.

The contract spells out everything we’ve talked about so far: product specs, pricing, production time, inspection criteria, shipping, packaging, confidentiality, and more.

It’s all presented in a clear and organized letter format, which makes it easy to read and understand.

There’s also a spot at the bottom for both parties to sign — so you and your supplier can make it official.

Having that signed agreement gives you a stronger position if anything goes wrong, and even more importantly, it sets the tone for a professional relationship from the start.

At the end of the day, the goal isn’t just legal protection — it’s about communication, structure, and trust.

It shows your supplier that you’re serious about quality, timelines, and doing business the right way.

And trust me, when your supplier sees that, they’re more likely to treat your orders with the same level of care.

Still, if something unexpected happens — like delays in production — you’ll want to make sure your agreement covers how those situations should be handled.

That’s why there’s a section in the template that specifically addresses this.

Handling Production Delays

Let’s say the production time goes beyond what was originally agreed upon.

According to the contract, if the supplier realizes there's going to be a delay, they’re expected to notify the first party (which would be you, or in this case Jungle Scout) at least three days in advance.

This gives you enough time to adjust your plans, whether it’s updating your Amazon inventory expectations or coordinating with your shipping provider.

Now, here’s where it gets even more practical: if production is delayed by more than seven days without prior agreement or valid reason, the buyer reserves the right to apply a 5% discount on the total order amount for every additional seven days the delay continues.

For example, if your order was worth $1,000 and the delay went on for another week, you could be entitled to a $50 discount.

That may not sound like a fortune, but it adds up — and more importantly, it encourages the supplier to stick to the schedule.

Without a clause like this, it’s much harder to go back and ask for compensation.

But when it’s written clearly in your agreement, you have a real shot at getting it honored.

If you'd like to take a closer look at everything we covered, I’ve included the link to this exact page.

>> Read Purchase Order Agreements Info Page

Thanks again for reading — wishing you all the best in your Amazon journey! I also welcome you to learn how to use Jungle Scout, it's an in-depth tutorial, for you!