Best Free Bookkeeping Resources - Sample Report, Monthly Meeting, Mistakes, Case Study, Checklist

Managing bookkeeping for your e-commerce business can be tricky, especially if you’re just starting out or scaling up.

In my recent YouTube video, I sat down with Nathan Hirsch, founder of EcomBalance, to talk about the best free bookkeeping resources designed specifically for e-commerce sellers.

Get 2 Months Free Trial of EcomBalance

Nathan has built and sold several multi-million-dollar Amazon businesses himself.

In this session, he shared a variety of practical tools to help with bookkeeping. 

These included a sample monthly finance report and a proven agenda for running monthly finance meetings.

He also provided a list of common bookkeeping mistakes to avoid, along with a detailed case study for better understanding.

Plus, he offered a helpful checklist designed to guide you through setting up your own bookkeeping system.

If you want to improve your financial tracking and decision-making without getting overwhelmed, you must read our conversation below.

It offers clear, actionable insights straight from people who’ve been in your shoes before.

But hey, if you’re short on time and just want to grab the resources right away, no problem.

Here they are, ready for you! :)

Sample E-commerce Monthly Finance Report

Monthly Finance Meeting Agenda

Top 10 E-commerce Bookkeeping Mistakes

Case Study - How Bookkeeping Helped Us Scale to 8 Figures

Master your eCommerce finances

Plus here’s an extended trial for EcomBalance that you definitely don’t want to miss.

Get 2 Months Free Trial of EcomBalance

Now, let’s dive right into the conversation — trust me, you’ll enjoy what lies ahead. 😉

____________

Who is Nathan Hirsch and What Companies Has He Built?

Vova: Hey everyone! Today, I’m joined by Nathan Hirsch, the founder of EcomBalance.

We’ve already created plenty of videos and content with Nathan — and there’s a lot more coming soon.

He runs several interesting companies — you can check them out below, or get the full story in my blog: Who Is The Guy Behind NathanHirsch.com?

EcomBalance

Written Review: EcomBalance Review

Get 2 Months Free Trial of EcomBalance

AccountsBalance

Written Review: AccountsBalance Review

2 Months Free Trial of AccountsBalance

TrioSEO

Written Review: TrioSeo Review

Mention My Name, Vova Even, and Get a Bonus Offer!

OutSource School

Written Review: Outsource School Course Review - Learn How To Outsource And Hire Awesome Virtual Assistants

Best Offer For OutSource School PLUS Coupon Code VOVA40 for 40% Off

Free Organic Marketing Blueprint

But for today, we’ll only focus on EcomBalance and the free resources Nathan’s team has put together.

Why Did Nathan Start EcomBalance?

Vova: Nathan, can you give us a bit of the backstory behind EcomBalance — how did it all start?

Then we’ll dive into the resources.

Nathan: Sure! Before starting EcomBalance, I was actually a big Amazon seller.

Along with my business partner, Connor Gillivan, we sold about 25 million dollars worth of products on Amazon.

I actually met Connor in a business law class at Quinnipiac University in Connecticut, and a little while later, in 2008, we decided to jump into drop-shipping baby products and toys on Amazon.

At the time, bookkeeping was one of the toughest parts of running the business.

We were young, didn’t have much experience, and honestly had no clue what we were doing when it came to the numbers.

Over time, though, we forced ourselves to figure it out piece by piece.

Fast forward a bit — now we run multiple businesses together.

And one of the biggest lessons we’ve carried with us is that, whenever we start something new, the very first step is to hire a bookkeeper.

From day one, we make sure we’re getting accurate monthly reports.

That way, every decision we make is guided by real numbers instead of guesswork.

When we sold FreeUp, which was one of our e-commerce companies, having four years of clean, accurate books right from the start turned out to be critical.

It made the entire due diligence process so much smoother and was a huge factor in us being able to complete the exit successfully.

Everything we’re doing now with EcomBalance is built directly on those lessons.

So when we launched it, the whole idea was to take the same systems and processes that helped us run and sell our own businesses, and bring them to other business owners — making their finances a lot clearer and much easier to manage.

Vova: That’s pretty awesome, man.

By the way, I’ve also put together a written review of EcomBalance that builds on my video conversation with Nathan.

It explains in more detail what the service is, how it works, and why it can be a game changer for online businesses.

For anyone who prefers reading or wants a deeper dive, you can check it out here: EcomBalance Review: Bookkeeping for Online Businesses Made Simpler and Faster

What Free Bookkeeping Resources Can You Access?

Vova: Now, Nathan! You’ve also prepared some free resources. What do we have there, man?

Sample Monthly Finance Report

Nathan: Yeah, let’s start with the sample report.

Sample E-commerce Monthly Finance Report

E-commerce reports can get pretty complicated.

If you hire a bookkeeper who doesn’t understand e-commerce, and you’re not a bookkeeper yourself, it can be tough to tell whether the reports they produce meet industry standards.

So, I put together a sample e-commerce monthly finance report.

If you visit EcomBalance.com/report, you can download it.

That’s what your report should look like every single month.

Obviously, I’d love for you to work with EcomBalance, but you’re free to take that report to your own bookkeeper.

It’s really become the industry standard.

I can’t tell you how many compliments we get from other people’s CPAs, because we’re the bookkeeper, and they have their own CPA, about how much they like the report.

We also hear from sellers themselves who say it’s really easy to read, even if they aren’t bookkeepers.

Vova: That’s awesome and pretty cool.

Yeah, I think people can get some good value from that.

Monthly Finance Meeting

Vova: What else do you have, man?

Nathan: The next thing I want to share is a monthly finance meeting you absolutely need to have on your calendar every single month.

Monthly Finance Meeting Agenda

You shouldn’t miss this meeting for any reason.

In fact, your business partner or investors should also be attending because it’s that important.

Let me explain.

Suppose, you get your books by the 15th of each month.

Shortly after that, you need to hold this meeting where you review everything — the income statement, balance sheet, cash flow statement, and expenses.

Connor and I have been running this meeting every month for the past six years in all of our companies.

Each business has its own meeting like this.

If you want the exact agenda that Connor and I have been using for the last six years, you can grab it at EcomBalance.com/agenda.

It’s a great, proven process that you can plug right into your own business.

Even if I’m not your bookkeeper, this is the meeting you should be running every month.

This is where the real decisions happen.

You’re not just guessing or going with your gut feeling; you’re making decisions based on what the numbers actually tell you during this meeting.

Vova: That’s awesome, man.

That’s a really useful resource — thanks for sharing it.

Top 10 Bookkeeping Mistakes to Avoid

Vova: Anything else you want to add?

Nathan: Yeah, we see a lot of mistakes, of course.

We work with many people who have messy books.

If you want to learn from those common errors, click the button below:

Top 10 E-commerce Bookkeeping Mistakes

There, you can grab a list of the top bookkeeping mistakes we see from e-commerce sellers.

It’s definitely worth checking out — just visit EcomBalance.com/mistakes.

Vova: Awesome.

Just to remind everyone, Nathan is offering an exclusive extended free trial of EcomBalance - you can click the button below to sign up.

Get 2 Months Free Trial of EcomBalance

Case Study: How Did Proper Bookkeeping Help Scale to 8 Figures?

Vova: Nathan, do you have any other resources, or is that it for the freebies?

Nathan: I actually have a few more for you.

Case Study - How Bookkeeping Helped Us Scale to 8 Figures

Master your eCommerce finances

Let's talk about the case study first. 

If you head over to EcomBalance.com/case-study, you’ll see how we’ve evolved.

It walks through what we did in year one of our Amazon business compared to year four — how we progressed.

We started doing everything ourselves, then hired college students, later brought in a CPA, and moved from quarterly to monthly bookkeeping.

It really shows how many entrepreneurs grow through different stages, figuring it out as they go.

Hopefully, by looking at this case study, you can skip some of the trial and error and understand how to build a strong monthly bookkeeping process right from day one.

Vova: Yeah, thanks for this one too, man. I really appreciate it.

E-commerce Bookkeeping Checklist

Nathan: Now, let's talk about the last resource.

We put together a checklist for anyone just getting started.

If you want to know what you need to set up QuickBooks or other bookkeeping essentials, head over to EcomBalance.com/checklist.

It’s not designed for you to do your own bookkeeping, but it’s a great starting point for e-commerce sellers.

It helps you make sure you’re moving in the right direction when it comes to your bookkeeping setup.

Vova: Awesome.

So that gives us five total resources, plus the special button that offers an extended free trial of EcomBalance.

Get 2 Months Free Trial of EcomBalance

I also shared video reviews and promotional offers from Nathan’s other companies, be sure to check those out!

Or, if you're more of a reading person, I've got written reviews as well.

How Can You Get Started with EcomBalance Today?

Vova: Nathan, is there anything else you want to share before we wrap up our conversation?

Nathan: Sure!

If you go to https://EcomBalance.com, you can check out our estimated pricing, get a personalized quote, or even book a call with me directly.

By using the button below, your readers will get 2 months of a free trial, no strings attached!

Get 2 Months Free Trial of EcomBalance

I really appreciate you having me on today.

Vova: Awesome. Thanks so much, man.

Everyone, have a great day, and thanks for reading! :)

____________

Conclusion

In this conversation, Nathan and I covered several valuable resources that can help e-commerce sellers keep their bookkeeping accurate and useful.

From a sample report that meets industry standards to a structured monthly finance meeting agenda, these tools are designed to bring clarity and confidence to your financial management.

The list of common mistakes helps you avoid pitfalls many sellers face, while the case study offers a roadmap for growing your bookkeeping process as your business expands.

Lastly, the checklist ensures you get your bookkeeping setup right from the start.

I encourage you to explore these free resources at EcomBalance.com and consider how regular financial reviews can support your business decisions.

Taking control of your books today can save you time and stress down the line.