How To Import Data From Shopify To Xero - Purchase Orders, Sales, Transactions Integration Software

Wondering if there's a way to import data from Shopify to Xero without spending hours on spreadsheets, messy exports, and fixing mismatched numbers?

Well, there kind of is.

It’s called Link My Books, and in this guide, I’m going to show you exactly how it works and how it can make your Shopify-Xero connection almost effortless.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

The Struggle With Shopify and Xero (Before Automation)

If you’ve been manually handling Shopify sales data in Xero, you already know how messy it can get.

Every day there’s a pile of transactions; orders, refunds, shipping fees, payment gateway charges, and then those Shopify payouts that hit your bank every few days.

Trying to track all of that manually is exhausting, not to mention risky.

One small mismatch and suddenly your bank reconciliation doesn’t make sense.

You spend hours trying to locate where the error came from.

That’s exactly where Link My Books comes in.

It's the best accounting app for Shopify with Xero or QuickBooks integration.

What Link My Books Actually Does

In simple words, Link My Books connects your Shopify account directly to Xero (or QuickBooks if that’s your tool).

Once connected, it automatically fetches all your numbers, and sends a clean summary straight into your accounting software.

You don’t have to manually upload anything or try to match payouts anymore.

Link My Books does it all for you.

It knows how to break down the right amounts for your sales, tax, shipping, and discounts.

It even handles things like VAT, GST, and sales tax automatically so everything is properly accounted for when tax season rolls around.

And the best part?

It matches your Shopify payouts to your bank deposits in Xero or QuickBooks, so reconciliation becomes a single-click task.

No more guessing which transactions belong to which payout.

What I love is that it’s built specifically for e-commerce businesses.

It understands how online stores operate; multiple payment gateways, different currencies, mixed tax rates; and handles all of that seamlessly behind the scenes.

If you’ve ever wished your bookkeeping could just “run on autopilot,” this is the closest thing to that.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

It’s Multi-Channel Ready

Now, even though we’re talking about Shopify and Xero here, the real beauty of Link My Books is that it works with a ton of other platforms too.

If you’re also selling on Amazon, Etsy, eBay, Walmart, Square, WooCommerce, or even TikTok Shop, you can connect all of them to the same Link My Books account.

That means no more juggling between marketplaces.

All your data across platforms flows into one clean, accurate accounting system.

This is especially handy for accountants and bookkeepers who handle multiple e-commerce clients.

Instead of manually sorting through each client’s export files, they can just connect each store and watch the data roll in automatically.

But again, if you’re a Shopify seller, Link My Books is the best accounting and bookkeeping software.

How to Use Link My Books for Shopify

If you’re a Shopify seller and you want to see exactly how to connect your accounts, I’ve got a full tutorial where I go step-by-step through the process.

In that video, I’m joined by Daniel Little, the co-founder of Link My Books, and we walk through how to get started.

From connecting Shopify and Xero to understanding what data gets synced and how reconciliation works, we discuss everything.

Watch here:

Or read: Link My Books Tutorial: Elevate e-Commerce Accounting & Bookkeeping!

If you’ve ever felt like “I’m not technical enough for this,” trust me, you’ll find this setup surprisingly easy.

Elsewise, if you’re an accountant or bookkeeper reading this, first of all, props to you.

I know how much time goes into manually handling client books.

Link My Books was practically made for you.

Together with Daniel, I also recorded a 41-minute tutorial just for professionals who manage e-commerce clients.

In that video, we show how to use Link My Books to automate client bookkeeping, reduce errors, and make reconciliation almost fully automatic.

It’s a huge time-saver, and once you get your first few clients set up, you’ll wonder why you didn’t start sooner.

Watch it here:

This setup not only helps accountants work faster but also adds value for clients who want accurate, organized financial data without paying for manual cleanup every month.

Other than this, I’ve also got a full YouTube playlist of Link My Books tutorials if you want to dive deeper into the tool.

Each video covers a specific angle, from first-time setups to handling multiple sales channels.

Check out My YouTube Playlist of Link My Books Videos

It’s a good one to bookmark if you plan to manage multiple stores or want to learn how the integration handles VAT and tax rules in different countries.

Why I Personally Recommend Link My Books

After selling on Amazon for more than eight years, I’ve used plenty of accounting tools.

Most of them are too complicated or not really made for e-commerce.

Link My Books is different.

It’s simple, clean, and purpose-built for sellers like you and me.

There’s no more double-checking reports or worrying if something got missed during import.

It’s just set up once and works quietly in the background.

And I’ve got to say, their onboarding support is amazing.

The team actually helps you connect your accounts and make sure everything’s running properly.

That’s huge, especially if you’re not super techy or if this is your first time automating bookkeeping.

So if you’re still exporting spreadsheets and uploading data manually, this might be the time to switch.

Your future self will thank you.

Wrapping Up

To wrap this up, if you’ve been asking yourself how to import data from Shopify to Xero easily, Link My Books is your answer.

It automates your e-commerce accounting so you can focus on what matters: running your business.

You’ll get a free trial to test it, free onboarding to set it up right, and 50% OFF for your first three months using coupon code VOVA20.

Free Trial Of Link My Books + Use Coupon Code VOVA20 To Get 50% OFF Link My Books for 3 Months

Heads up! When you sign up through the button above, I earn a small commission at no extra cost to you, and that support helps me keep creating free content and tutorials like this.

You can learn more about me and see all my other guides and reviews at vovaeven.com.

Thank you for reading, and good luck getting your Shopify and Xero integration running smoothly with Link My Books.

I think you’ll really enjoy how much simpler your bookkeeping becomes.

P.S. - I regularly publish new tutorials and updates about Link My Books. Here’s the most recent one: How To Import Data From Etsy To Xero - Purchase Orders, Sales, Transactions Integration Software